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ARCHULETA COUNTY

BOARD OF COUNTY COMMISSIONERS

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CALL TO ORDER THE REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS OF OCTOBER 20, 2020 AT 1:30 P.M.

 

PLEDGE OF ALLEGIANCE

 

MOMENT OF SILENCE

 

DISCLOSURES AND/OR CONFLICT OF INTEREST

 

APPROVAL OR ADJUSTMENTS TO AGENDA

* Executive Session - Specific Agenda Topic
 

PUBLIC COMMENTS FROM THE FLOOR*

This is an opportunity during the session for the public to address the Commissioner. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

PROCLAMATIONS

A.

Domestic Violence Awareness Month

Proclamation by the Board of County Commissioners of Archuleta County proclaiming October 2020 to be Domestic Violence Awareness Month.
Presentor
Ashley Wilson
Presentor's Title
Rise Above Violence
 

CONSENT AGENDA

A.

PAYROLL, PAYABLE WARRANTS AND PURCHASE CARDS

 

October 7, 2020 - October 20, 2020

B.

Consideration of Resolution 2020-___ to Consolidate 2 Lots into 1 Lot in Colorado's Timber Ridge Phase Three Owned by John Dee and Rhonda F. Sledge

This request is to consider a Resolution authorizing the consolidation of Lots 142 and 143 Colorado’s Timber Ridge Phase Three, to become Lot 143X owned by John Dee and Rhonda F. Sledge. This consolidation has been reviewed and is recommended for approval by the Development Services Director. The impact to the County budget includes fees paid per the County Fee Schedule, generally balanced by reduction in property taxes.


C.

Consideration of Resolution 2020-___ Further Extending the Declaration of Local Disaster

This resolution extends the Declaration of Local Disaster which was adopted on March 17, 2020 until no later than December 15, 2020, at which time the Board will consider whether another extension of the Declaration is warranted.
D.

Consideration and Approval of Resolution 2020-____ Establishing Alternative Voter Service Polling Center Locations in Case of Emergencies

This resolution identifies the County Administration Building and the Sheriff's Office as alternate polling locations for county elections in the event that the existing voter service polling center is deemed unusable.  Staff recommends approval of this resolution.
E.

Ratification of the Chairman's Signature on a Letter to the Department of Local Affairs

The Archuleta County Broadband Services Communications Manager is applying to the Department of Local Affairs, Coronavirus Relief Fund for additional grant funding.  Part of the application requires the local governing body to agree to comply with the requirements of the Coronavirus Relief Fund grant application.  Chairman Maez signed this letter on October 14, 2020.
 

NEW BUSINESS

A.

Appointment of Planning Commission Member to Three-Year Term

The Archuleta County Planning Commission has five members with rotating 3-year terms as specified in their by-laws.  The Planning Commission advises the Board of County Commissioners on land use and is responsible for the Archuleta County Community Plan, with one or two evening meetings each month.  One open seat was advertised and applications were received and reviewed.  The BoCC may consider approving the application of Mont McAllister.
Presentor
Scott Wall
Presentor's Title
County Administrator
B.

Consideration and Approval of Communication System and Services Agreement with Motorola Solutions, Inc.

The Board of County Commissioners ("BoCC) recently approved a Lease-Purchase Agreement with Motorola Solutions, Inc. for the purchase of emergency dispatch communications equipment for the Archuleta County Combined Dispatch.  This Communications System and Services Agreement is a secondary contract for the same equipment.  Approval of this contract by the BoCC is conditional pending final review and approval by the County Attorney.
Presentor
Kati Harr
Presentor's Title
Emergency Communications Director
C.

Consideration and Approval of Tourism Board Launching an Advertising Campaign for Fall/Winter 2020

The Tourism Board is seeking input and approval from both the Town Council and the Board of County Commissioners in order to launch an advertising campaign for the remainder of 2020.
Presentor
Jennifer Green
Presentor's Title
Tourism Director
D.

Consideration and Approval of Antenna Tower Space Land Lease

The Board of County Commissioners ("BoCC") previously approved the installation of a communications tower at the county's Public Works building.  This land lease provides the terms and conditions between the BoCC and Visionary Communications, Inc. for the tower.  Approval of this contract is conditional pending final review by the County Attorney.
Presentor
Scott Wall
Presentor's Title
County Administrator
E.

Consideration and Approval of Workers Compensation Insurance Proposal

A review of the current worker's compensation plan for Archuleta County was recently performed.  The 2021 policy plan could save the county and the taxpayers almost $20,000 by cancelling the coverage with CTSI and accepting a bid from Pinnacol Assurance. 
Presentor
Robert Smith
Presentor's Title
Human Services Administrator
F.

Consideration and Approval of Resolution 2020-___ Releasing the Strategic Reserve Portion of the Committed Fund Balance Reserve Within the General Fund

This resolution releases the entire amount of the Strategic Reserve into the General Fund, as “unassigned fund balance”, where it will be available for any 2021 budget purposes approved later by the Board of County Commissioners.  The resolution insures that at least $4,000,000 is released into unassigned fund balance, by permitting the release of a portion of the Working Capital Reserve as well.  Both the Strategic and Working Capital reserves are subsets of the Committed Fund Balance Reserve established by Resolution 2014-55. 

The purpose of the release is to provide funds sufficient in amount to finance the construction of a Justice System Court Facility.


Presentor
Larry Walton
Presentor's Title
Finance Director
G.

Consideration and Approval of Resolution 2020-___ Committing Funds From the Archuleta County General Fund in Support of the Contruction of the Archuleta County Combined Courts Facility

This resolution commits the County to provide a minimum of $4,000,000 from the General Fund to the Justice System Capital Fund, in support of the construction of a new court facility.  It also insures that the County budgets a minimum of $5,900,000 in capital expense in the Justice System Capital Fund, so that the project can be completed.  The difference between the $4,000,000 in funding provided by the County and the $5,900,000 expense budget is covered by an existing Underfunded Courts Commission grant of $1,900,000. 


Also, it anticipates possible expansion of the project budget, depending on the procurement of additional grant funding. 


Presentor
Larry Walton
Presentor's Title
Finance Director
 

EXECUTIVE SESSION

Pursuant to C.R.S. 24-6-402(4): The Board reserves the right to meet in executive session for any purposes allowed and announced prior to voting to enter into executive session.
 
 

PUBLIC COMMENTS FROM THE FLOOR

This is an opportunity during the session for the public to address the Commissioners on a subject not covered on the agenda. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

COMMISSIONER COMMENTS

 

ADJOURNMENT OF THE REGULAR BOCC MEETING

All meetings to be held in the Archuleta County Administration Offices
398 Lewis Street, unless otherwise stated.

All Regular and Special BoCC Meetings are recorded.