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ARCHULETA COUNTY

BOARD OF COUNTY COMMISSIONERS

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CALL TO ORDER THE REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS OF JULY 21, 2020 AT 1:30 P.M.

 

PLEDGE OF ALLEGIANCE

 

MOMENT OF SILENCE

 

DISCLOSURES AND/OR CONFLICT OF INTEREST

 

APPROVAL OR ADJUSTMENTS TO AGENDA

* Executive Session - Specific Agenda Topic
 

PUBLIC COMMENTS FROM THE FLOOR*

This is an opportunity during the session for the public to address the Commissioner. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

REPORTS


A.

ACDHS 2nd Quarter Report 2020

Each quarter the Department of Human Services provides a report including statistical and performance measure information for a number of our high-level programs.  The attached report includes information from the second quarter (April, May and June 2020). 

During the CDHS call on 6/17/20, announcements were made about CSTAT and distinguished performers.  I am delighted to share with you that the A-TEAM was recognized as a Distinguished Performer. ACDHS outperformed 63 of 64 county departments in meeting or exceeding performance measures across the board.  Most importantly this recognition demonstrates that our service delivery met the needs of citizens and our community!




Presentor
Matthew A. Dodson, LCSW
Presentor's Title
Director, Archuleta County Department of Human Services
 

BUDGET HEARING

A.

Consideration of Resolution 2020-___, for Revised 2020 Budget and Appropriation

A Resolution revising the adopted budget and appropriated sums of money for Archuleta County for the 2020 Budget Year.

The revision lowers the expense budget and appropriations in light of expected shortfalls in revenue. In the process, it targets where reductions will occur and allows the partial hiring freeze to be lifted.
Presentor
Larry Walton
Presentor's Title
Finance Director
 

ABATEMENT HEARING

A.

Petition for Abatement or Refund of Taxes Denial Hearing

Petition for Abatement or Refund of Taxes for 2019, denied by the Assessor. Account No. R011974 the owner being Linda M Wright, the property being located at 230 Maverick Dr, Pagosa Springs, CO. The petitioner submitted the request to lower the value from $47,060 to $40,000, using sales outside the July 1, 2016 - June 30, 2018 time frame for the 2019 reappraisal. We had three sales during that time frame, in that land code, with a median price per acre of $14,800 resulting in a 2019-2020 value of $47,060 for this 3.18 acre parcel. Since the petitioner provided no sales during the correct time frame to evidence an incorrect value, and we can evidence the 3 qualified sales, the petition was denied.
Presentor
Johanna Elliott
Presentor's Title
Statistician
 

LOCAL LICENSING AUTHORITY

A.

Consideration and Approval of a Renewal of a Retail Marijuana Store License for Delany & Associates LLC dba Good Earth Meds

This is a renewal of a Retail Marijuana Store License for Delany & Associates, LLC dba Good Earth Meds, located at 600 Cloman Blvd., Units 1 and 2 in Pagosa Springs.  There are no changes, the application is complete and the proper fees have been paid.  The Sheriff's Office completed their background check and the Fire Protection District, and County Building and Planning Departments have done their inspections and there are no objections.  Staff recommends approval of this renewal application.
Presentor
Mary Helminski
Presentor's Title
Paralegal/Executive Assistant
B.

Consideration and Approval of a Renewal of a Retail Optional Premises Cultivation Facility License for Delany & Associates LLC dba Good Earth Meds

This is a renewal of a Retail Optional Premises Cultivation Facility License for Delany & Associates, LLC dba Good Earth Meds, located at 600 Cloman Blvd., Units 5, 6, 7 and 8 in Pagosa Springs.  There are no changes, the application is complete and the proper fees have been paid.  The Sheriff's Office completed their background check and the Fire Protection District, and County Building and Planning Departments have done their inspections and there are no objections.  Staff recommends approval of this renewal application.
Presentor
Mary Helminski
Presentor's Title
Paralegal/Executive Assistant
 

CONSENT AGENDA BY BoCC/LIQUOR BOARD

A.

Consideration and Approval of a Liquor Store License Renewal for Old West Spirits LLC dba Old West Spirits

This is an application to renew a Liquor Store license for Old West Spirits LLC dba Old West Spirits located at 10 Solomon Drive, Suite C in Pagosa Springs.  This renewal includes no changes.  The application is complete and the proper fees have been submitted.  The Sheriff's Office has completed their background check and the Building Department has inspected the premises for changes.  The financial impact to the County is the fees paid per the County Fee Schedule and staff recommends approval of this renewal.  Responsible Staff: Mary Helminski, Paralegal/Executive Assistant.
B.

Consideration and Approval of a Beer & Wine License Renewal for Parelli Natural Horsemanship

This is an application to renew a Beer & Wine liquor license for Parelli Natural Horsemanship located at 7110 US Highway 160 in Pagosa Springs.  This renewal includes no changes.  The application is complete and the proper fees have been submitted.  The Sheriff's Office has completed their background check and the Building Department has inspected the premises for changes.  The financial impact to the County is the fees paid per the County Fee Schedule and staff recommends approval of this renewal.  Responsible Staff: Mary Helminski, Paralegal/Executive Assistant.
C.

Consideration and Approval of a Hotel & Restaurant License Renewal for The Buck Stops Here LLC dba The Buck Stops Here Market and Eatery

This is an application to renew a Hotel and Restaurant liquor license for The Buck Stops Here LLC dba The Buck Stops Here Market and Eatery located at 19 Navajo Trail Drive in Pagosa Springs.  This renewal includes no changes.  The application is complete and the proper fees have been submitted.  The Sheriff's Office has completed their background check and the Building Department has inspected the premises for changes.  The financial impact to the County is the fees paid per the County Fee Schedule and staff recommends approval of this renewal.  Responsible Staff: Mary Helminski, Paralegal/Executive Assistant.
 

CONSENT AGENDA

A.

PAYROLL, PAYABLE WARRANTS AND PURCHASE CARDS

 

July 8, 2020 - July 21, 2020

B.

REGULAR MEETING MINUTES

 

Regular Meeting Minutes of July 7, 2020

Draft of the Regular Meeting Minutes from July 7, 2020 for approval.
Documents:
  1. 07-07-2020R.pdf
C.

SPECIAL MEETING MINUTES

 

Special Meeting Minutes of July 14, 2020

Draft of the Special Meeting Minutes from July 14, 2020 for approval.
Documents:
  1. 07-14-2020S.pdf
D.

Ratification of the Chairman's Signature on a Professional Services Agreement with Synergy Construction Concepts

On June 16, 2020, the BoCC authorized the County Administrator to negotiate a final scope of work and fee with Synergy Construction Concepts for project management services for the new courthouse building at a cost not to exceed $100,000.00.  The final contract, executed by Chairman Maez, provides for a lump sum fee of $88,825.00.
E.

Consideration and Approval of Resolution 2020-___ to Consolidate 3 Lots into 1 in Colorado Timber Ridge, Phase One by Mike and Carol Garding

This request is to consider a resolution authorizing the consolidation of Lots 63, 64 and 65 in Colorado Timber Ridge, Phase One, become Lot 64X owned by Mike and Carol Garding..  This consolidation has been reviewed and is recommended for approval by the Development Services Director.  The impact to the county budget includes fees paid per the county fee schedule, generally balanced by reduction in property taxes.
F.

Consideration and Approval of Resolution 2020-___ to Consolidate 2 Lots into 1 in Twincreek Village owned by The Chiado Family Trust Dated December 12, 2016

This request is to consider a resolution authorizing the consolidation of Lots 512 and 513 in Twincreek Village, to become Lot 512X owned by The Chiado Family Trust Dated December 12, 2016.  This consolidation has been reviewed and is recommended for approval by the Development Services Director.  The impact to the county budget includes fees paid per the county fee schedule, generally balanced by reduction in property taxes.
G.

Consideration and Approval of CARES Act Drop Box Grant Award

The Colorado Department of State has approved an application for funding pursuant to the CARES Act Drop Box Grant Program in the amount of $10,000 as authorized by the Coronavirus Aid, Relief and Economic Security Act, a supplement to the Help America Vote Act of 2002. 

This award will be used to provide a drop box in the Arboles area location of the drop box will be at the Tara Community Center located at 333 Milton Lane in Arboles, Colorado.  
H.

Consideration and Approval of Archuleta County Community Wildfire Protection Plan

The Archuleta County Community Wildfire Protection Plan (CWPP) sets out objectives, actions, policies and grant programs to reduce the risk and impact of wildfire in our community.  This document was originally created in 2009 and has been recently revised.  Responsible Staff, Mike LeRoux, Director of Emergency Operations, recommends approval of the CWPP.
 

OLD BUSINESS

A.

Consideration and Approval of Revised Memorandum of Understanding for Chromo Tower

On March 17, 2020, the BoCC approved a Memorandum of Understanding between Archuleta County, La Plata Electric Association and the State of Colorado Office of Information Technology to allow the state to place an equipment shelter and to co-locate public safety communications equipment onto a tower site located on BLM land in Chromo.  The State revised the MOU due to an indemnification clause that violates state statute and has removed it.  The original MOU redlined with the changes is attached here as well as the revised version.
Presentor
Mike LeRoux
Presentor's Title
Director of Emergency Services
 

NEW BUSINESS

A.

Consideration and Approval of Resolution 2020-____ Approving the Archuleta County Fee Schedule

Pursuant to C.R.S. 30-11-108, the Board of County Commissioners are charged with establishing fees charged for county services.  As has been the practice in the past, any suggested amendments or additions to the fee schedule are highlighted to ensure transparency in how the county represents changing fees.
Presentor
Scott Wall
Presentor's Title
County Administrator
B.

Consideration and Approval of Law Enforcement and Emergency Services Agreement with Hinsdale County

This Agreement between the Board of County Commissioners and Sheriff's Offices of Archuleta and Hinsdale Counties provides the parameters for establishing mutual aid and assistance for Emergency Services for that portion of Hinsdale County lying south and west of Wolf Creek Pass,, and the Continental Divide.
Presentor
Rich Valdez
Presentor's Title
Sheriff
C.

Consideration and Approval of Rescinding the County Hiring Freeze for Full-Time County Employees

On April 7, 2020, the BoCC approved a hiring freeze for full-time county employees because of the COVID-19 pandemic and the possible negative impact to the county budget, however, revenue from sales tax and other avenues have not been as detrimental as anticipated.  This agenda item is to lift the hiring freeze and authorize the Human Resources Director to work with all the county departments to determine their immediate hiring needs.

Presentor
Scott Wall
Presentor's Title
County Administrator
D.

Consideration and Approval of Resolution 2020-____ Supporting Putting the National Popular Vote onto the November 2020 Ballot

This resolution provides the BoCC's support of putting the National Popular Vote to the vote of the people on the November 2020 ballot.
Presentor
Scott Wall
Presentor's Title
County Administrator
E.

Consideration of Board of County Commissioners Casting Vote for 2020 Pagosa Lakes Property Owners Association Election

Archuleta County owns certain vacant lots in Pagosa Lakes Property Owners Association (PLPOA).  This agenda item is for a decision of the Board to cast or not to cast two votes in the 2020 PLPOA Annual Election.  If the Board decides to cast its two votes, the Board then will decide which four of the five candidates the Board will vote for.
Presentor
Todd Weaver
Presentor's Title
County Attorney
F.

Approval of Certificate of Substantial Completion from Nunn Construction, Inc. for Archuleta County Detention Center

This item seeks the approval of Board and Chair's signature on a Certificate of Substantial Completion from Nunn Construction, Inc. for the Archuleta County Detention Center. A Certificate of Substantial Completion indicates that Nunn Construction, Inc. has substantially completed the construction of the Archuleta County Detention Center to a point that it can be occupied and utilized for its intended purpose. 
 

PUBLIC COMMENTS FROM THE FLOOR

This is an opportunity during the session for the public to address the Commissioners on a subject not covered on the agenda. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

EXECUTIVE SESSION

Pursuant to C.R.S. 24-6-402(4): The Board reserves the right to meet in executive session for any purposes allowed and announced prior to voting to enter into executive session.
 
 

COMMISSIONER COMMENTS

 

ADJOURNMENT OF THE REGULAR BOCC MEETING

All meetings to be held in the Archuleta County Administration Offices
398 Lewis Street, unless otherwise stated.

All Regular and Special BoCC Meetings are recorded.