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ARCHULETA COUNTY

BOARD OF COUNTY COMMISSIONERS

 

Call to The Order The Regular Meeting of The Board of County Commissioners of June 19, 2018 At 1:30 P.M

 

PLEDGE OF ALLEGIANCE

 

MOMENT OF SILENCE

 

DISCLOSURES AND/OR CONFLICT OF INTEREST

 

APPROVAL OR ADJUSTMENTS TO AGENDA

* Executive Session - Specific Agenda Topic
 

EXECUTIVE SESSION

Pursuant C.R.S. 24-6-402(4): The Board reserves the right to meet in executive session for any purposes allowed and announced prior to voting to enter into executive session.
 
 

BOARD OF ADJUSTMENT HEARING

A.

Consideration of Board of Adjustment Public Hearing of Lee Request for Lakeside Setback Variance in the PUD zone, Lot 37, Block 1, Lake Pagosa Park

Lorrin Lee has applied for Variance from a 50' lakeside setback, to build a deck approximately 41’ from Lake Pagosa in the Planned Unit Development (PUD) zone, on Lot 37, Block 1, Lake Pagosa Park, located at 28 Monument Ave., Pagosa Springs, CO (PLN18-058). The lot is owned by Lorrin Lee and Carole Halbig.
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
B.

Consideration of Board of Adjustment Resolution 2018-02BOA Approving Variance from the Archuleta County Land Use Regulations for Dilione on Lot 76, Martinez Mountain Estates Unit Two

Request to consider and approve a Resolution of the Board of Adjustment stating Findings and Conditions of Approval of the Dilione Request for Setback Variance in the PUD zone, Lot 76, Martinez Mountain Estates Unit Two, at 108 Cameo Ct., with conditions.  Variance approved May 15, 2018.
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
 

Land Use Regulation Hearing

Old Business
A.

Continued Consideration Of Resolution 2018 - 14 Regarding Amendments To The Archuleta County Land Use Regulations For Vacation Rentals Of Residential Dwellings

Archuleta County Development Services is proposing amendments to the Archuleta County Land Use Regulations, as recommended by the Planning Commission. The proposed changes create Section 5.5 Accommodations and Lodging Standards for short-term rentals, allows Vacation Rentals of Residential dwellings in all zoning districts, and creates an Application process and Performance Standards (PLN18-029). Continued public hearing from meetings of May 1, and May 15, 2018.
Staff Recommends continuing this item to 7-3-2018
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
 

LAND USE REGULATION HEARING

New Business
A.

Public Hearing and Consideration of Resolution 2018-____ for General Amendments to Section 1, 2, 3, 5, and 11 of the Archuleta County Land Use Regulations

Archuleta County Development Services is proposing amendments to the Archuleta County Land Use Regulations, as recommended by the Planning Commission. After discussion with the Archuleta County Planning Commission and Archuleta County Board of County Commissioners, staff have prepared amendments to the Archuleta County Land Use Regulations to improve general clarity and references; streamline Land Use Permit review; place primary responsibility for Conditional Use review with the Planning Commission while creating a Board CUP for more thorough public review, with comprehensive revisions to Table 3: Uses by Zoning District; and clarify Development Standards, Abbreviations and Definitions (PLN18-071).
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
B.

Public Hearing and Consideration of Resolution 2018-____ for Amendments to Sections 5 and 11 of the Archuleta County Land Use Regulations for RV Parks & Campgrounds

Archuleta County Development Services is proposing amendments to the Archuleta County Land Use Regulations, as recommended by the Planning Commission. After discussion with the Archuleta County Planning Commission and local RV Park owners, staff have prepared amendments to the Archuleta County Land Use Regulations to relax RV Park and Campground Development Standards, and clarify Abbreviations and Definitions (PLN18-072).
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
C.

Public Hearing for Lake Hatcher Park Amendment 2018-01 Final Plat

Sean & Pamela Meade of Pinon, AZ, and Ava Stern of Denver, CO, have applied for final plat approval of the Lake Hatcher Park Amendment 2018-01, a replat of Lots 68A & 69A of Lake Hatcher Park Amendment 2008 (81 Laguna Pl) and Lot 70Z of Lake Hatcher Park Amendment 2013-01 (X Laguna Pl), creating Lots 68AZ and 70ZZ; and vacating unused utility easements (PLN18-077). The property is zoned Planned Unit Development (PUD). Archuleta County Planning Commission held a public meeting on May 23, 2018, and recommended approval.
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
 

LOCAL LICENSING AUTHORITY

A.

Consideration of the Renewal of a Retail Marijuana Optional Premises Cultivation License for J&J Enterprises , Inc., Dba Random Precision, Located at 235 Bastille Drive

This is a renewal for a Retail Marijuana Optional Premises Cultivation License for J&J Enterprises, Inc., Dba Random Precision located at 235 Bastille Dr. There are no changes, the application is complete and the proper fees have been paid. The Sheriff's Office completed their background check. Building, Planning, and the Fire Department have inspected the premises and there are no objections.  
Presentor
Flora Goheen
Presentor's Title
Administrative Assistant
B.

Consideration of the Renewal of a Retail Marijuana Store for Delany & Associates, LLC Dba Good Earth Meds, LLC Located at 600 Cloman Blvd., Units 1,and 2

This is a renewal of a Retail Marijuana Store for Delany & Associates, LLC Dba Good Earth Meds located at 600 Cloman Blvd., Units 1, and 2. There are no changes, the application is complete and the proper fees have been paid.
Presentor
Flora Goheen
Presentor's Title
Administrative Assistant
Documents:
  1. Delany 1,2.pdf
C.

Consideration of the Renewal of a Retail Marijuana Cultivation Facility License for Delany & Associates, LLC DBA Good Earth Meds, Located at 600 Cloman Boulevard, Unit 5, 6, 7, and 8.

This is a renewal of a Retail Marijuana Cultivation Facility for Delany & Associates, LLC Dba Good Earth Meds located at 600 Cloman Blvd., Units 5,6, 7,and 8. There are no changes, the application is complete and the proper fees have been paid.
Presentor
Flora Goheen
Presentor's Title
Administrative Assistant
Documents:
  1. Delany 5,6,7,8.pdf
 

LIQUOR BOARD

A.

Special Event Permit for Dr. Mary Fisher Medical Foundation

This is an application for a Special Event Permit for Dr. Mary Fisher Medical Foundation to sell malt, vinous, spirituous liquor at Keyah Grande Main House for a fundraiser on June 19, 2018.The Sheriff has been notified of this event. The proper fees were collected and the premises was posted for the required ten (10) days prior to today's hearing.
Presentor
Flora Goheen
Presentor's Title
Administrative Assistant
B.

Special Event Permit for Our Savior Lutheran Church of Pagosa Springs, Co

This is an application for a Special Event Permit for Our Savior Lutheran Church to serve malt, vinous, spirituous liquor at the Western Heritage Event Center for a fundraiser on July 4, 5, 6, 2018. The Sheriff has been notified of this event. The proper fees were collected and the premises was posted for the required ten (10) days prior to today's hearing.
Presentor
Flora Goheen
Presentor's Title
Administrative Assistant
C.

Special Event Permit for Pagosa Lakes Property Owners Association

This is an application for a Special Event Permit for Pagosa Lakes Property Owners Association of Pagosa Springs, to sell malt, vinous, spirituous liquor at PLPOA Clubhouse, 230 Port Ave. for a fundraiser on June 29, 2018. The Sheriff has been notified of this event. The proper fees were collected and the premises was posted for the required ten (10) days prior to today's hearing.
Presentor
Flora Goheen
Presentor's Title
Administrative Assistant
 

CONSENT AGENDA

A.

PAYROLL, PAYABLE WARRANTS AND PURCHASE CARDS

 

Ratify May 16, 2018 - June 5, 2018

 

Approval June 5, 2018 - June 19, 2018

B.

REGULAR MEETING MINUTES

 

Regular Minutes for 05-01-18

Draft of the Regular Meeting minutes for May 1, 2018 for approval.
Documents:
  1. 05-01-18R.pdf
 

Regular Meeting Minutes 05-15-18

Draft of the Regular Meeting Minutes 05-15-18 for approval.
Presentor
Consen
Documents:
  1. 05-15-18R.pdf
C.

SPECIAL MEETING MINUTES

 

Special Meeting Minutes 05-29-18

Draft of Special Meeting Minutes for 05-29-2018
Presentor
Consent
Presentor's Title
Consent
Documents:
  1. 05-29-18S.pdf
D.

ACDHS/ Campbell Technical Assistance

ACDHS is desirous of entering into an agreement with Theresa Campbell to provide technical assistance to the Archuleta County Department of Human Services in various programs including computer and program support for Trails, CFMS and other source systems which interface with TRAILS. The term of this agreement is from July 1, 2018 through June 30, 2019Contractor will be paid for its services at the rate of $75.00 per hour, but not to exceed $5,000.00
Presentor
Matthew A. Dodson, LCSW
Presentor's Title
Director, ACDHS
E.

ACDHS/Department of Health Care Policy and Financing Incentive Agreement Amendment

The County Incentives Program was implemented in FY 2014-15 through a contract with each county department of human/social services. Each year, the Department updates the Statement of Work’s performance benchmarks and deliverables to align with Department priorities and to address audit findings. The Department has completed the Statement of Work for FY 2018-19 which requires action by each county.

The purpose of this agenda item is to add exhibits and update the Performance Incentives Standards.  Incentives are earned by the department based on criteria established by HCPF.  

The following documents are attached hereto and incorporated by reference within the attached amendment:

Exhibit A-4, Statement of Work Exhibit B, Rates Exhibit C, Small, Medium, Large County List

The maximum amount payable by HCPF to the ACDHS are as follows for each incentive:

Total

Timeliness Backlog

Case maintenance

Long term Sevices and Supports

Training

Child Welfare

Improved Member Correspondence

14,053.97

$4,216.19

$2,108.10

$2,108.10

$2,108.10

$2,108.10

$1405.40


Presentor
Matthew Dodson
Presentor's Title
Director, Department of Human Services
F.

Archuleta County Collaborative Management Program (ACCMP) / San Juan Basin Public

ACDHS is desirous of entering an agreement with San Juan Basin Public Health Department to administer the Collaborative Management Program (CMP) in Archuleta County.  The Archuleta County Department of Human Services is fiscal agent for HB 1451 (CMP) funds which are distributed to eligible counties who have developed a CMP.  The term of this agreement is from July 1st, 2018 through June 30th, 2019.  San Juan Basin Public Health Department will be paid for services not to exceed a total of $36,023.38.
Presentor
Matthew A. Dodson
Presentor's Title
ACDHS, Director
G.

TANF - Child Care - Ross Aragon Community Center

COUNTY is desirous of entering into an agreement with the Contractor to provide programs designed to support and enrich the development and improve the life-skills and educational attainment of children and youth. This may include after-school programs, and mentoring or tutoring programs.  The term of this agreement is from July 1, 2018 through June 30th, 2019.  The contractor will be paid for services not to exceed a total of $14,025.00.
Presentor
Matthew A. Dodson
Presentor's Title
Director, ACDHS
H.

TANF - Supportive Services: Domestic Violence Services

ACDHS is desirous of entering into an agreement with the Rise Above Violence to provide Domestic Violence Services to eligible clients.  The term of this agreement is from July 1, 2018 through June 30th, 2019.   The contractor will be paid for services not to exceed a total of $20,000.00.   Rise Above Violence staff will provide victim services to DHS clientele who may be experiencing victimization, up to and including explanation of DHS processes, court advocacy in DHS related hearings, and accompaniment of victims to DHS appointments. Domestic violence victims will be provided extensive education on domestic violence and the effects it has on their children, while developing a concrete safety plan to increase safety for themselves and their children.
Presentor
Matthew A. Dodson
Presentor's Title
Director, ACDHS
I.

Consideration and Approval of a Retail Liquor Store License Renewal for Old West Spirits, LLC DBA Old West Spirits

This is a renewal of a Retail Liquor Store License for Old West Spirits, LLC DBA Old West Spirits located at 10 Solomon Dr. Suite C Pagosa Springs, Colorado. This renewal includes no changes. The application is complete and the proper fees have been submitted. The Sheriff's Office has completed their background check and the Building Department has inspected the premises for changes.


Responsible Staff: Flora Goheen, Administrative Assistant
J.

Consideration and Approval of a Retail Liquor Store License Renewal for Olsen Davis C. DBA Turkey Springs Trading Post

This is a renewal of a Retail Liquor Store License for Olsen David C. DBA Turkey Springs Trading Post located at 11497 W. Hwy 160 Pagosa Springs, Colorado. This renewal includes no changes. The application is complete and the proper fees have been submitted. The Sheriff's Office has completed their background check and the Building Department has inspected the premises for changes.

Responsible Staff: Flora Goheen, Administrative Assistant
K.

Consideration and Approval of a Tavern Liquor License Renewal for San Marcial Holdings, LLC DBA Lone Wolf Bar & Grill

This is a renewal for a Tavern Liquor License for San Marcial Holdings, LLC DBA Lone Wolf Bar & Grill located at 20 Sunset Trail Arboles, Colorado. This renewal includes no changes. The application is complete and the proper fees have been submitted. The Sheriff's Office has completed their background check and the Building Department has inspected the premises for changes.


Responsible Staff: Flora Goheen, Administrative Assistant
L.

Consideration of Resolution 2018- ___ To Consolidate 2 lots into 1 Lake Hatcher Park owned by Scott A. Meister and Michelle L. Meister

This request is to consider the Resolution authorizing the consolidation of Lots 282 and 283 Lake Hatcher Park, to become Lot 282X owned by Scott A. Meister and Michelle L. Meister
M.

Consideration of Resolution 2018- ___ To Consolidate 2 lots into 1 Pagosa Highlands Estates owned by Jean E. Brittingham and John M. Brittingham

This request is to consider the Resolution authorizing the consolidation of Lots 63 and 64 Pagosa Highlands Estates, to become Lot 63X owned by Jean E. Brittingham and John M. Brittingham
N.

Consideration of Resolution 2018- ___ To Consolidate 2 lots into 1 Pagosa Meadows Unit Two owned by Stephanie Irene Fluke

This request is to consider the Resolution authorizing the consolidation of Lots  19 and 20 Pagosa Meadows Unit , to become Lot 19X owned by Stephanie Irene Fluke
O.

Consideration of Resolution 2018- ___ To Consolidate 2 lots into 1 Rio Blanco Cabin Sites Unit One owned by Eva Boston

This request is to consider the Resolution authorizing the consolidation of Lots 12 and 16, Rio Blanco Cabin Sites Unit One to become Lot 16X owned by Eva Boston 
Presentor
Bentley Henderson
Presentor's Title
County Administrator
P.

Consideration of Resolution 2018- ___ To Consolidate 3 lots into 1 Amended Aspen Springs Subdivision No. 6 owned by William Jeff Glover

This request is to consider the Resolution authorizing the consolidation of Lots 410, 415 and 417 Aspen Springs Subdivision No. 6, to become Lot 410X owned by William Jeff Glover
Q.

Consideration of Release of Shady Grove Garden Homes Development Improvements Agreement

Jeff W. Hester is requesting release of the Shady Grove Garden Homes Development Improvements Agreement approved by the Board on 16 May 2017, for which he posted cash security of $22,880.
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
R.

Consideration of Resolution 2018-_____ Approving the PLPOA Maintenance Shop CUP for Tract 8, Chris Mountain Village Unit Two

Request to consider and approve a Resolution stating Findings and Conditions of Approval of the PLPOA Maintenance Shop CUP for Tract 8, Chris Mountain Village Unit Two, at 360 Sam Houston Blvd. CUP approved at public hearing on May 15, 2018.
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
S.

Consideration of Proposed Extension of Time to File Audit

The Finance Department would like to request the State for a 60 day extension of time to file the 2017 audited financial statements. 
Presentor
Larry Walton
Presentor's Title
Finance Director
 

NEW BUSINESS

A.

CORE Day Treatment / ACDHS / 50 JT

ACDHS is desirous of entering into an agreement with the 50 JT School District to provide comprehensive, highly structured Day Treatment Services to children and therapy to children who would otherwise require a more restrictive level of care but may be maintained at a less restrictive out-of-home placement or in his/her own home with Core Services. A “day treatment center” is a facility which provides less than twenty-four (24) hour care for groups of five or more children from five (5) to sixteen (16) years of age and over. The center will provide a structured program of various types of psycho-socio and/or behavioral treatments to prevent or reduce the need for placement of the child out of the home or community. The term of this agreement is from June 1, 2018 through May, 31 2019.  Contractor will be paid for their services the sum of $86,176.86 for the services.
Presentor
Matthew A. Dodson. LCSW
Presentor's Title
Director, ACDHS
B.

CORE Home Based Therapy / Authentic Solutions

ACDHS is desirous of entering into an agreement with Authentic Solutions to provide CORE Mental Health Services to eligible youth and families at home or such location as shall facilitate the provision of such services.  This service is described in Staff Manual Volume 7, Section 7.303.  The total for the Contract shall not exceed $45,000.00.
Presentor
Matthew A. Dodson, LCSW
Presentor's Title
Director, ACDHS
C.

DHS - Memorandum of Understanding (MOU) Colorado Works, TANF and Colorado Child Care Assistance Program

CRS 26-2-715 requires CDHS and the County to enter into an annual performance contract that explains the County’s duties and responsibilities in implementing the Works Program and the Child Care Program.  The annual performance contract is in the form of a Memorandum of Understanding (MOU) which is jointly signed by each county’s Board of County Commissioners and the Departments Executive Director.

Presentor
Matthew A. Dodson, LCSW
Presentor's Title
Director, Archuleta County Department of Human Services
D.

TANF – Education and Training

ACDHS is desirous of entering into an agreement with the Ruby M. Sisson Memorial Library to provide services to TANF eligible consumers including: certification, education and training activities including adult education, GED, ESL classes, and/or education directly related to employment.  The term of this agreement is from July 1, 2018 through June 30th, 2019.  The contractor will be paid for services not to exceed a total of $2,000.
Presentor
Matthew A. Dodson
Presentor's Title
Director, ACDHS
E.

TANF - Fatherhood - ASPIRE

COUNTY is desirous of entering into an agreement with ASPIRE to provide programs that aim to promote responsible fatherhood and / or encourage the formation and maintenance of two-parent families to eligible clients.  The term of this agreement is from July 1, 2018 through June 30th, 2019.   Contractor will be paid for these services not to exceed a total of $5,000.00. 
  1. Aspire staff will provide services to TANF eligible consumers including: one on one and group mentoring on what it means to do more as a father, husband, co-parent, step parent, etc.
  2. Aspire staff will provide fatherhood services, advocacy and education to 40 TANF eligible fathers TANF eligible consumers that focus and life skills regarding relationships and early childhood development.

See scope
Presentor
Matthew A. Dodson
Presentor's Title
Director, ACDHS
Documents:
  1. Aspire CONTRACT.pdf
F.

TANF – Services for older children and youth - Colorado Extension Office

COUNTY is desirous of entering into an agreement with the Colorado State University Extension Office to provide programs that aim to support and enrich the development and improve the life-skills and educational attainment of youth 11 years of age and older through providing access to a babysitting certification course.  The term of this agreement is from July 1, 2017 through June 30th, 2018.  Contractor will be paid for these services not to exceed a total of $2,500.  
  1. Archuleta County Extension Office staff will provide services to TANF eligible consumers including: teaching  a CSU Extension sanctioned babysitting course, providing supplies, and program support.  
  2. Archuleta County Extension Office staff will provide babysitting certification to 10 TANF eligible consumers that focus and life skills regarding relationships and early childhood development.

Presentor
Matthew A. Dodson
Presentor's Title
Director, ACDHS
G.

TANF - Supportive Services Family Centers Coalition

ACDHS is desirous of entering into an agreement with Family Centers Coalition to provide Family Support Services which will assist Temporary Assistance for Needy Families (TANF) participants, individuals and their families to become self-sufficient, by assisting them in access necessary resources which may hinder their ability to navigate complex systems such as housing and services. The term of this agreement is from July 1, 2018 through June 30th, 2019.  The contractor will be paid for services not to exceed a total of $29,756.
Presentor
Matthew A. Dodson
Presentor's Title
Director, ACDHS
H.

The Training Advantage Case management-TANF / ACDHS Contract

ACDHS is desirous of entering into an agreement with the The Training Advantage (TTA-SUCAP) to provide a Colorado Works Case Manager and programs that will assist TANF participants become self-sufficient.

The term of this agreement is from July 1, 2018 through June 30, 2019 in the amount of $55,095.00.  $6,000.00 of the total contract is specified for the purpose of subsidized employment opportunities for program participants and cannot be used for other purposes.   


The goal of the Archuleta County Colorado Works Program is to promote the long-term economic well-being of our community, through preparation for and attachment to employment for those who are able to work. Archuleta County prioritizes attachment to jobs that offer a family sustaining wage and/or the opportunity for career advancement within our county. We have designed our Colorado Works program to engage individual participants with the services, opportunities, resources and tools they need to successfully find and maintain employment, and advance in their career.  For those who are not readily able to work, Archuleta County Colorado Works Program offers supports and services intended to increase employability and promote family safety and stability.
Presentor
Matthew A. Dodson, LCSW
Presentor's Title
Director, Archuleta County Department of Human Services
I.

Consideration of Resolution 2018- ___ to Put a Stage 3 Fire Ban Into Effect on June 19, 2018 For All Areas of Archuleta County

This is for consideration of a fire ban to be effective immediately upon execution on Tuesday, June 19, 2018, for all areas of Archuleta County until time as the conditions are safe to lift the ban.
Presentor
Mike Le Roux
Presentor's Title
Emergency Operations Director
J.

Public Hearing for Second Reading and Final Approval of Ordinance NO. 18-2017, Amended and Reinstated for the Regulation of Open Burning in the Unincorporated Areas of Archuleta County

Provided for your consideration is a revision to an existing ordinance. The original ordinance was put in place to establish parameters by which private parties are permitted to conduct open burn slash piles on private property. The primary purpose of the amendment is to establish regulations which allow for burn piles is sizes larger than originally permitted.

Presentor
Mike Le Roux
Presentor's Title
Emergency Operations Director
 

PUBLIC COMMENTS FROM THE FLOOR

This is an opportunity during the session for the public to address the Commissioners on a subject not covered on the agenda. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

COMMISSIONER COMMENTS

 

EXECUTIVE SESSION

Colo. Rev. Stat. § 24-6-402 (4)(b)

Conferences with an attorney for the local public body for the purposes of receiving legal advice on specific legal questions. Mere presence or participation of an attorney at an executive session of the local public body is not sufficient to satisfy the requirements of this subsection (4).

Colo. Rev. Stat. § 24-6-402

Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators


 
 

ADJOURNMENT OF THE REGULAR BOCC MEETING

All meetings to be held in the Archuleta County Administration Offices
398 Lewis Street, unless otherwise stated.

All Regular and Special BoCC Meetings are recorded.