BOARD OF COUNTY COMMISSIONERS
The County Landfill uses a compactor to compress waste and conserve valuable airspace, thereby significantly extending the life span of the landfill site. The current (and only) compactor was purchased used/refurbished in 2006. It currently has over 21,000 hours of service life, breaks down frequently and is very expensive to repair.
The 2017 Solid Waste budget anticipates and provides funding for a new compactor, though the use of a lease/purchase agreement. Assumed in the budget is a purchase price of $450,000, with a down payment of $300,000 followed by five annual payments for the remainder. The 2017 budget specifically provides $332,192, being the anticipated first year payment due.
Staff recommend approval of the attached proposal from Wagner Caterpillar, for a Caterpillar 816K Model Compactor. Caterpillar was awarded contract no. 032515-CAT, in response to an RFP issued by the (NJPA) National Joint Powers Alliance. The Board of County Commissioners have previously approved the use of NJPA as a means of seeking out competitive bids for County procurement purposes. (See Resolution No. 2015-73, dated Nov. 17, 2015).
The proposed price is $448,400, with a down payment of $300,000 and a document fee of $300. The balance ($148,700) will be financed at 3.7% and is payable in five (annual) installments, starting in 2018 and running until 2022, of $33,120.87 with a $1.0 balloon payment due in 2022. Interest costs over the length of the lease/purchase agreement will be $16,904.35.
An Intergovernmental Agreement has been drafted between the Town of Pagosa Springs and Archuleta County, in order to facilitate the administration of a construction project jointly funded by both the County and the Town. The project consists of the design and construction of one segment of the larger Town to Lakes Trail Project, in particular, the section running from Pinion Causeway to Aspen Village.
Initial work on this project began in 2007. During 2011, the BoCC passed a resolution (2011-11) assigning $225,000 of 1A funds to the project. Since then, the County and Town have procured additional (outside) funding totaling $463,000.
This IGA reaffirms earlier decisions designating the Town as project manager and the County as fiscal agent, adding administrative details necessary to insure smooth execution of the project. The IGA also establishes an increase in the budget commitment of both the Town and the County to the project, by $50,000 each. The County increase will come from the assignment of $50,000 of (already appropriated) 1A Parks and Recreation budget to this particular project. The Town increase of $50,000 will come from contingency funds, already appropriated in their budget.
The total additional funding is necessary to cover costs which have proven higher than anticipated when the project was first conceived. Note that the design phase is already completed. The construction phase has been put out to bid twice, since the first round of bids came in higher than desired.
If the IGA is approved by both the Town and the County, a separate item will be brought to the Commissioners on April 4, 2017, for purposes of awarding the construction contract.
The low bid was from UCAL, Inc.; being $132,499 for the asphalt trail, $48,119 for the gravel trail, for a total bid of $180,618.
The other bids were:
Asphalt Gravel Total Bidder
$145,463.44 $52,524.55 $197,987.99 Colorado Rock & Dirt
$146,311.37 $59,678.84 $205,990.21 Russel Sand & Gravel
$154,075.68 $66,986.61 $221,062.29 Common Ground
$225,393.75 $91,722.00 $317,115.75 Jita ContractingThe engineers estimate was $150,001.50 for the asphalt trail, $58,416.00 for the gravel trail, for a total of $208,417.50.
Approximately 41% of the costs are covered by a grant (approved by the BoCC on Feb. 2, 2016) from the Colorado Division of Parks & Wildlife. The remaining costs will be covered by the PLPOA, subject to the terms of an agreement made between PLPOA and the County on April 5, 2016.
As a partner in the project, the PLPOA Board has reviewed the bids and recommends making an award to the low bidder UCAL, Inc. County staff also believe that the low bid is acceptable and recommend making the award to UCAL, Inc. for $180,618.