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ARCHULETA COUNTY

BOARD OF COUNTY COMMISSIONERS

 

CALL TO ORDER THE REGULAR MEETING OF THE BOCC ON MARCH 21, 2017 AT 1:30 P.M.

 

PLEDGE OF ALLEGIANCE

 

MOMENT OF SILENCE

 

DISCLOSURES AND/OR CONFLICT OF INTEREST

 

APPROVAL OR ADJUSTMENTS TO AGENDA

* Executive Session - Specific Agenda Topic
 

PUBLIC COMMENTS FROM THE FLOOR*

This is an opportunity during the session for the public to address the Commissioner. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

CONSENT AGENDA

A.

PAYROLL, PAYABLE WARRANTS AND PURCHASE CARDS

 

March 8, 2017 - March 21, 2017

B.

REGULAR MEETING MINUTES

 

Regular Meeting Minutes of 03-07-17

Draft of the Regular Meeting Minutes for March 7, 2017 for approval.
Documents:
  1. 03-07-17R.pdf
C.

Consideration of Resolution 2017 - _____ Consolidating 2 lots into 1 Pagosa Meadows Unit Four owned by Victor Orr and Walter Orr

This request is to consider the Resolution authorizing the consolidation of Lots 196 and 197 Pagosa Meadows Unit Four, to become Lot 196X owned by Victor Orr and Walter Orr

Presentor
Bentley Henderson
Presentor's Title
County Administrator
D.

Consideration of Resolution 2017 - _____ for the Donation of Ammunition to the Sheriff's Department

A local resident, James Huffman would like the County to accept a donation for the sole purpose of acquiring ammunition to be used by the Sheriff's Department for training purposes.

Responsible Staff:  Rich Valdez, Sheriff
E.

Consideration of Approval of Resolution 2017 - _____ Amending the Extended Power Outage Emergency Mitigation and Response Plan

This Resolution is Amending the Extended Power Outage Emergency Mitigation and Response Plan which was approved on November 5, 2015.   This Amended Plan updated organizational name changes, updated the terminology and formatting.

Responsible Staff:  Mike Le Roux, Director of Emergency Operations
F.

Consideration of Approval of Resolution 2017 - ______ Amending the Winter Storm Emergency Mitigation and Response Plan

This Resolution is Amending the Winter Storm Emergency Mitigation and Response Plan which was approved on November 5, 2015.   This Amended Plan updated organizational name changes, updated the terminology and formatting.

Responsible Staff:  Mike Le Roux, Director of Emergency Operations


 

NEW BUSINESS

A.

Approve the Purchase of a Compactor for the County Landfill to Include Authorization to Enter Into a Lease Purchase Agreement

The County Landfill uses a compactor to compress waste and conserve valuable airspace, thereby significantly extending the life span of the landfill site.  The current (and only) compactor was purchased used/refurbished in 2006.  It currently has over 21,000 hours of service life, breaks down frequently and is very expensive to repair. 

The 2017 Solid Waste budget anticipates and provides funding for a new compactor, though the use of a lease/purchase agreement.  Assumed in the budget is a purchase price of $450,000, with a down payment of $300,000 followed by five annual payments for the remainder.  The 2017 budget specifically provides $332,192, being the anticipated first year payment due. 

Staff recommend approval of the attached proposal from Wagner Caterpillar, for a Caterpillar 816K Model Compactor.  Caterpillar was awarded contract no. 032515-CAT, in response to an RFP issued by the (NJPA) National Joint Powers Alliance.  The Board of County Commissioners have previously approved the use of NJPA as a means of seeking out competitive bids for County procurement purposes.  (See Resolution No. 2015-73, dated Nov. 17, 2015). 

The proposed price is $448,400, with a down payment of $300,000 and a document fee of $300.  The balance ($148,700) will be financed at 3.7% and is payable in five (annual) installments, starting in 2018 and running until 2022, of $33,120.87 with a $1.0 balloon payment due in 2022.  Interest costs over the length of the lease/purchase agreement will be $16,904.35. 

Presentor
Larry Walton
Presentor's Title
Finance Director
B.

Consideration of Approval of an Intergovernmental Agreement between the Town of Pagosa Springs and Archuleta County

An Intergovernmental Agreement has been drafted between the Town of Pagosa Springs and Archuleta County, in order to facilitate the administration of a construction project jointly funded by both the County and the Town.  The project consists of the design and construction of one segment of the larger Town to Lakes Trail Project, in particular, the section running from Pinion Causeway to Aspen Village. 

Initial work on this project began in 2007.  During 2011, the BoCC passed a resolution (2011-11) assigning $225,000 of 1A funds to the project.  Since then, the County and Town have procured additional (outside) funding totaling $463,000.     

This IGA reaffirms earlier decisions designating the Town as project manager and the County as fiscal agent, adding administrative details necessary to insure smooth execution of the project.  The IGA also establishes an increase in the budget commitment of both the Town and the County to the project, by $50,000 each.   The County increase will come from the assignment of $50,000 of (already appropriated) 1A Parks and Recreation budget to this particular project.  The Town increase of $50,000 will come from contingency funds, already appropriated in their budget. 

The total additional funding is necessary to cover costs which have proven higher than anticipated when the project was first conceived.  Note that the design phase is already completed.  The construction phase has been put out to bid twice, since the first round of bids came in higher than desired. 

If the IGA is approved by both the Town and the County, a separate item will be brought to the Commissioners on April 4, 2017, for purposes of awarding the construction contract.   



Presentor
Larry Walton
Presentor's Title
Finance Director
C.

Award Construction of Two Regional Mulit-Use Trails

On March 2, 2017 we received five bids for the North Pagosa Boulevard Multi-Use Trail; a 2,800 linear foot asphalt pedestrian multi-use trail running along North Pagosa Boulevard from the intersection of Lake Forest Circle to Edgewater Drive.  The bids included an (additive) bid for a second trail in the Hatcher Lakes area; being 2,500 linear feet of gravel pedestrian multi-use, also along North Pagosa Boulevard running from Saturn Drive to Hatcher Circle. 

The low bid was from UCAL, Inc.; being $132,499 for the asphalt trail, $48,119 for the gravel trail, for a total bid of $180,618. 

The other bids were:

Asphalt                 Gravel                   Total                      Bidder

$145,463.44        $52,524.55           $197,987.99        Colorado Rock & Dirt     

$146,311.37        $59,678.84           $205,990.21        Russel Sand & Gravel

$154,075.68        $66,986.61           $221,062.29        Common Ground

$225,393.75        $91,722.00           $317,115.75        Jita Contracting

The engineers estimate was $150,001.50 for the asphalt trail, $58,416.00 for the gravel trail, for a total of $208,417.50. 

Approximately 41% of the costs are covered by a grant (approved by the BoCC on Feb. 2, 2016) from the Colorado Division of Parks & Wildlife.  The remaining costs will be covered by the PLPOA, subject to the terms of an agreement made between PLPOA and the County on April 5, 2016.

As a partner in the project, the PLPOA Board has reviewed the bids and recommends making an award to the low bidder UCAL, Inc.  County staff also believe that the low bid is acceptable and recommend making the award to UCAL, Inc. for $180,618. 

Presentor
Larry Walton
Presentor's Title
Finance Director
 

PUBLIC COMMENTS FROM THE FLOOR

This is an opportunity during the session for the public to address the Commissioners on a subject not covered on the agenda. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

MEDIA QUESTIONS

 

COMMISSIONER COMMENTS

 

EXECUTIVE SESSION

Pursuant C.R.S. 24-6-402(4): The Board reserves the right to meet in executive session for any purposes allowed and announced prior to voting to enter into executive session.
 
 

ADJOURNMENT OF THE REGULAR BOCC MEETING

All meetings to be held in the Archuleta County Administration Offices
398 Lewis Street, unless otherwise stated.

All Regular and Special BoCC Meetings are recorded.