Archuleta County_PNG_sm
ARCHULETA COUNTY

BOARD OF COUNTY COMMISSIONERS

 

CALL TO ORDER THE REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS OF MARCH 17, 2020 AT 1:30 P.M.

 

PLEDGE OF ALLEGIANCE

 

MOMENT OF SILENCE

 

DISCLOSURES AND/OR CONFLICT OF INTEREST

 

APPROVAL OR ADJUSTMENTS TO AGENDA

* Executive Session - Specific Agenda Topic
 

PUBLIC COMMENTS FROM THE FLOOR*

This is an opportunity during the session for the public to address the Commissioner. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

CONSENT AGENDA BY BoCC/LIQUOR BOARD

A.

Consideration and Approval of a Retail Liquor License Renewal for Piedra Park General Store

This is a renewal of a Retail Liquor License renewal for Piedra Peak General Store LLC dba Piedra Peak General Store located at 53 County Road 982 in Arboles, CO.  This renewal includes no changes.  The application is complete and the proper fees have been submitted.  The Sheriff's Office has completed their background check and the Building Department has inspected the premises for changes.  The financial impact to the county is the fees paid per the county fee schedule and staff recommends approval of this license renewal. Responsible Staff:  Mary Helminski, Executive Assistant/Paralegal.

Presentor's Title
 

CONSENT AGENDA

A.

PAYROLL, PAYABLE WARRANTS AND PURCHASE CARDS

 

March 4, 2020 - March 17, 2020

B.

REGULAR MEETING MINUTES

 

Regular Meeting Minutes 03/02/2020

Draft of the Regular Meeting Minutes from March 2, 2020 for approval.
Documents:
  1. 03-02-2020R.pdf
C.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Worley Trust

Affirm the Certificate of Designation of Legal Lot Status for property owned by Worley Trust (IDP20-024).  No fiscal impact is expected.
D.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Worley Trust

Affirm the Certificate of Designation of Legal Lot Status for property owned by Worley Trust (IDP20-025).  No fiscal impact is expected.
E.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Worley Trust

Affirm the Certificate of Designation of Legal Lot Status for property owned by Worley Trust (IDP20-026).  No fiscal impact is expected.
F.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Clive A Kincaid and Lynn C. Kincaid, Trustees

Affirm the Certificate of Designation of Legal Lot Status for property owned by Clive A. Kincaid and Lynn C. Kincaid, Trustees  (IDP20-027).  No fiscal impact is expected.
G.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Peter G. Prina and Mina R. Prina

Affirm the Certificate of Designation of Legal Lot Status for property owned by Peter G. and Mina R. Prina  (IDP20-028).  No fiscal impact is expected.
H.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Peter G. Prina and Mina R. Prina

Affirm the Certificate of Designation of Legal Lot Status for property owned by Peter G. and Mina R. Prina  (IDP20-029).  No fiscal impact is expected.
I.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Peter G. Prina and Mina R. Prina

Affirm the Certificate of Designation of Legal Lot Status for property owned by Peter G. and Mina R. Prina  (IDP20-030).  No fiscal impact is expected.
J.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Renee Burch and Carol Gallegos

Affirm the Certificate of Designation of Legal Lot Status for property owned by Renee Burch and Carol Gallegos (IDP20-031).  No fiscal impact is expected.
K.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Collin Ecker

Affirm the Certificate of Designation of Legal Lot Status for property owned by Collin Ecker   (IDP20-032).  No fiscal impact is expected.
L.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Collin Ecker

Affirm the Certificate of Designation of Legal Lot Status for property owned by Collin Ecker   (IDP20-033).  No fiscal impact is expected.
M.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Michael J. Hitti and Kristy L. Hitti

Affirm the Certificate of Designation of Legal Lot Status for property owned by Michael J. and Kristy L. Hitti (IDP20-034).  No fiscal impact is expected.
N.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Johanna Arnold Brooks

Affirm the Certificate of Designation of Legal Lot Status for property owned by Johanna Arnold Brooks   (IDP20-035).  No fiscal impact is expected.
O.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Jared R. Barlow and Alyssa P. Barlow

Affirm the Certificate of Designation of Legal Lot Status for property owned by Jared R. and Alyssa P. Barlow (IDP20-036).  No fiscal impact is expected.
P.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Joe McKee, Jill D. McKee, Floyd D. McKee and Dennis John McKee

Affirm the Certificate of Designation of Legal Lot Status for property owned by Joe McKee, Jill D. McKee, Floyd D. McKee and Dennis John McKee (IDP20-037).  No fiscal impact is expected.
Q.

Consideration Of Resolution 2020 - ____ Affirming Legal Lot Status For Neil Stephen Sebestyen and Tina L. Sebestyen

Affirm the Certificate of Designation of Legal Lot Status for property owned by Neil S. and Tina L. Sebestyen (IDP20-038).  No fiscal impact is expected.
R.

Consideration of Resolution 2020-___ to Consolidate 2 Lots into 1 Lot in Twincreek Village owned by DSP Properties, LP

This request is to consider a resolution authorizing the consolidation of Lots 1011 and 1012, Twincreek Village to become Lot 1011X owned by DSP Properties, LP.  This consolidation has been reviewed and is recommended for approval by the Development Services Director.  The impact to the county budget is the fees paid per the county fee schedule, generally balanced by reduction in property taxes.
S.

Consideration of Resolution 2020-___ to Consolidate 2 Lots into 1 Lot in San Juan River Resort owned by Edward H. Griggs, III and Karen Lee Griggs

This request is to consider a resolution authorizing the consolidation of Lots 142 and 144, San Juan River Resort Unit No. 1 to become Lot 144X owned by Edward H. Griggs, III and Karen Lee Griggs.  This consolidation has been reviewed and is recommended for approval by the Development Services Director.  The impact to the county budget is the fees paid per the county fee schedule, generally balanced by reduction in property taxes.
T.

Consideration of Resolution 2020-___ to Consolidate 2 Lots into 1 Lot in Pagosa in the Pines 2 owned by Jesse Marshall Samu and Courtney Rhea Samu

This request is to consider a resolution authorizing the consolidation of Lots 217A and 218XA, Pagosa in the Pines Unit No. 2 to become Lot 217AX owned by Jesse Marshall Samu and Courtney Rhea Samu.  This consolidation has been reviewed and is recommended for approval by the Development Services Director.  The impact to the county budget is the fees paid per the county fee schedule, generally balanced by reduction in property taxes.
Documents:
  1. Samu Resolution.pdf
U.

Consideration and Approval of Designating County Administrator to Execute Interlocal Contract for Cooperative Purchasing with Houston-Galveston Area Council

The Houston-Galveston Area Council ("H-GAC") is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods.  Approval is requested for County Administrator Scott Wall to execute the contract on behalf of Archuleta County.
V.

Consideration and Approval of Independent Contractor Agreement with Tonya Steadmon as Fair Board Manager

This agreement provides the terms and conditions for Tonya Steadmon to act as Fair Board Manager for the 2020 County Fair.
W.

Consideration and Approval of Commitment Letter for Upper San Juan Basin Integrated Water Management Plan

This letter provides the Board of County Commissioners' commitment of $2,850.00 from the Commissioner's contingency account to help support Phase II of the Upper San Juan Basin Integrated Water Management Plan.
X.

Consideration and Approval of a Letter of Opposition to SB 20-172

This letter to the Colorado General Assembly opposes Senate Bill 20-172 which creates a mandate to conduct a bond hearing within 48 hours of a person being taken into custody.
 

NEW BUSINESS

A.

Consideration and Approval of Magnesium Chloride Contract to Desert Mountain Corporation


Archuleta County accepted two bids for the supply and application of Magnesium Chloride to various County Roads on February 20, 2020.  The following bidders are:

      1.  GMCO Corporation for the amount of $0.890 per Gal/   $473,297.67
      2.  Desert Mountain Corp. for the amount of $0.780 per Gal/ $411,562.32

Desert Mountain is the low bidder, total price per gallon to be delivered and applied to Archuleta County various roads in 2020 is $0.780.  The proposed application of Magnesium Chloride in 2020 to county roads will be approximately 527,644 gallons.  The total cost for Magnesium Chloride will not exceed $411,562.32.

Public Works staff is requesting to award the 2020 Magnesium Contract to Desert Mountain Corp.



Presentor
Robert Perry
Presentor's Title
Public Works Director
Documents:
  1. 20200224112848.pdf
B.

Consideration and Approval of Public Contract for Services for Engineering Services to Repair the Approaches at North Pagosa Blvd. Bridge

Robert Perry, Public Works Director, requested permission to move forward with Davis Engineering for the “Public Contract for Services” to repair the approaches at the North Pagosa Boulevard Bridge.

It will be necessary to obtain Professional Engineering Services for this project.  Davis Engineering has provided this proposal for the engineer design for the Bridge approach slabs, concrete vertical wall and spread footing, tie-ins for the walkway at each Bridge corner and surface drainage. Bridge deck has a sidewalk on both sides; Davis Engineering has included appropriate sidewalk tie-ins to the adjacent ground.

Staff is recommending awarding and signing the contract to Davis Engineering for engineering services not to exceed $35,555.00 for the approaches at the North Pagosa Boulevard Bridge.


Presentor
Robert Perry
Presentor's Title
Public Works Director
Documents:
  1. 20200305100903.pdf
C.

Consideration and Approval of Public Contract for Services for 2020 Asphalt Maintenance

Robert Perry, Public Works Director, requested permission to move forward with Davis Engineering for the “Public Contract for Services” for Professional Services for the 2020 Asphalt Maintenance Project.

To obtain this project Professional Engineering Services is required.  Davis Engineering has provided us with an estimated cost and proposed services to be provided.  Engineering services will include Site Surveying & Mapping, Geotechnical Investigation & Reports, Environmental Services, Engineering Plans,Contract & Specification Preparation.

Staff is recommending awarding and signing the contract to Davis Engineering for engineering services to assist in the 2020 Asphalt Maintenance Project not to exceed $6,000.00.



Presentor
Robert Perry
Presentor's Title
Public Works Director
Documents:
  1. 20200305094353.pdf
D.

Consideration and Approval of Weaver Consultants Group 2020 Engineering Services Proposal

This proposal is for engineering services for the county landfill.  The financial impact to the county will not exceed $52,500.00.

Presentor
Matt Archuleta
Presentor's Title
Operations Manager
E.

Consideration and Approval of Memorandum of Understanding for Chromo Tower

This Memorandum of Understanding between Archuleta County, La Plata Electric Association and the State of Colorado Office of Information Technology defines the terms to allow the state to place an equipment shelter and to co-locate public safety communications equipment onto a tower site located on BLM land in Chromo.  Staff highly recommends approval of this MOU.
Presentor
Mike Le Roux
Presentor's Title
Director of Emergency Operations
Documents:
  1. Chromo MOU.pdf
F.

Consideration of Resolution 2020-___ Extending the Declaration of Local Disaster

On March 16, 2020, County Administrator L. Scott Wall signed the Declaration of Local Disaster.  This resolution extends the Declaration until April 21, 2020.
Presentor
Todd Weaver
Presentor's Title
County Attorney
 

PUBLIC COMMENTS FROM THE FLOOR

This is an opportunity during the session for the public to address the Commissioners on a subject not covered on the agenda. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

COMMISSIONER COMMENTS

 

EXECUTIVE SESSION

Pursuant to C.R.S. 24-6-402(4): The Board reserves the right to meet in executive session for any purposes allowed and announced prior to voting to enter into executive session.
 
 

ADJOURNMENT OF THE REGULAR BOCC MEETING

All meetings to be held in the Archuleta County Administration Offices
398 Lewis Street, unless otherwise stated.

All Regular and Special BoCC Meetings are recorded.