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ARCHULETA COUNTY

BOARD OF COUNTY COMMISSIONERS

 

CALL TO ORDER THE REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS OF FEBRUARY 5, 2019 AT 1:30 P.M.


 

PLEDGE OF ALLEGIANCE

 

MOMENT OF SILENCE

 

DISCLOSURES AND/OR CONFLICT OF INTEREST

 

APPROVAL OR ADJUSTMENTS TO AGENDA

* Executive Session - Specific Agenda Topic
 

PUBLIC COMMENTS FROM THE FLOOR*

This is an opportunity during the session for the public to address the Commissioner. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

BOARD OF ADJUSTMENT HEARING

A.

BOA King Request for Extension of Ryanik Residences Variance, Lots 3 & 4, Block 13, Lake Pagosa Park

Courtney King, representing property owner Ryanik Holdings, LLC, has requested a one-year extension of the Ryanik Residences Variance in the PUD zone, for Lots 3 & 4, Block 13, Lake Pagosa Park, at 28 and 34 N. Emissary Ct. (PLN19-009). They have also requested extension of their concurrent Administrative Site Plan approval.
Presentor
John Shepard, AICP
Presentor's Title
Planning Manager
 

CONSENT AGENDA

A.

PAYROLL, PAYABLE WARRANTS AND PURCHASE CARDS

 

January 16, 2019 - February 5, 2019


B.

REGULAR MEETING MINUTES

 

Regular Meeting Minutes 01/15/2019

Draft of the Regular Meeting Minutes from January 15, 2019 for approval.
Documents:
  1. 01-15-19R.pdf
C.

SPECIAL MEETING MINUTES

 

Special Meeting Minutes 01/14/2019

Draft of the Special Meeting Minutes from 01/14/2019 for approval.
Documents:
  1. 01-14-19S.pdf
 

Special Meeting Minutes 01/22/2019

Draft of the Special Meeting Minutes from January 22, 2019 for approval.
Documents:
  1. 01-22-19S.pdf
 

Special Meeting Minutes 01/25/2019

Draft of the Special Meeting Minutes from January 25, 2019 for approval.
Documents:
  1. 01-25-19S.pdf
 

Special Meeting Minutes 01/29/19 (1)

Draft of the Special Meeting Minutes from the morning of January 29, 2019 for approval.
Documents:
  1. 01-29-19S (1).pdf
 

Special Meeting Minutes 01/29/19 (2)

Draft of the Special Meeting Minutes from the afternoon of January 29, 2019 for approval.
Documents:
  1. 01-29-19S (2).pdf
D.

Correction to Resolution 2018-44 recorded 11/15/18 Reception No. 21806897

This request is for Correction to Resolution 2018-44 recorded 11/15/18 Reception No. 21806897, to add Block 10 to Aspen Springs Subdivision No. 2 to the consolidation which was left out of the original resolution.
E.

Letter of Support for the Southern Ute Tribe/State of Colorado Environmental Commission Related to Minor Source Regulation

This item is consideration of a Letter of Support to the Southern Ute Tribe / State of Colorado Environmental Commission authorizing the Southern Ute Tribe to obtain administrative delegation of the Federal Minor Source Air Quality regulation program.
F.

Ratification of Chairman's Signature on Temporary Construction Staging License for Moity Property

This is a temporary license agreement to use the property owned by Randolph & Donna Moity directly west of the courthouse as a staging area for equipment being used for the Reynolds Ash + Associates courthouse assessment.  The Moity's are allowing the use of this property at no cost to the County.
G.

Ratification of Chairman's Signature on Letter of Support of Pagosa Forest Products, LLC

Pagosa Forest Products, LLC (PFP) is a private biomass plant to be constructed in Pagosa Springs. This letter of support to the USDA Forest Service supports PFP's 2019 Wood Innovations Funding Opportunity.
H.

Ratification of the Chairman's Signature on the 2019 EMPG-LEMS Annual Program Paper

The Colorado Division of Homeland Security & Emergency Management requires an annual update to their records providing the contact information for the Emergency Program Manager.  This document confirms Mike LeRoux's contact information.
I.

Consideration of the 2019 Archuleta County Annual Operating Plan

The purpose of this Annual Operating Plan (AOP) is to set forth the standard operating procedures, agreed procedures and responsibilities to implement cooperative wildland fire protection on all lands within Archuleta County.  All participants of this plan agree to coordinate their wildland fire management activities within the plan.  This is an annual plan that needs the Board of County Commissioners' signature every year.  There are no changes to the 2019 AOP compared to the 2018 plan.
J.

Resolution 2019-___ Adopting the Amendments to the Archuleta County Integrated Pest Management Plan

The Colorado Noxious Weed Act requires that the Board of County Commissioners approve an updated Integrated Pest Management Plan ("IMP") as needed or at least every three years.  The Archuleta County IMP was last adopted in October 2017.  Minor changes are now being made including the addition of gravel pits to major vectors, the inclusion of other agencies that work with the Weed & Pest Department and minor grammatical or formatting changes.
 

NEW BUSINESS

A.

Resolution 2019 - ___ Approving the Principles and Parameters for Construction of the Proposed Fred C. Harman III Law Enforcement Complex at Harman Park

Resolution 2019 - ___ details and explains the principles and parameters for the construction of the proposed Fred C. Harman III Law Enforcement Complex at Harman Park.
Presentor
Gregory J. Schulte
Presentor's Title
Interim County Administrator
B.

Consideration and Approval of an Engagement Letter with Ehlers, Inc. for Municipal Advisor Services

This item is the consideration of an engagement agreement between Archuleta County and Ehlers, Inc. for municipal advisor services related to the financing of the proposed detention center.
Presentor
Gregory J. Schulte
Presentor's Title
Interim County Administrator
C.

Consideration of a Contract Amendment with Kutak Rock LLP Serving as Bond Counsel

This item is consideration of continuing to engage Kutak Rock LLP as bond and disclosure counsel related to the proposed financing for the detention center.
Presentor
Gregory J. Schulte
Presentor's Title
Interim County Administrator
D.

Consideration and Approval of an Amendment to the Architectural Services Contract with Reynolds Ash + Associates and Reilly Johnson Architects

This item is consideration of an amendment to an existing contract with Reynolds Ash + Associates and Reilly Johnson Architects for completion of architectural services related to the proposed detention center.
Presentor
Gregory J. Schulte
Presentor's Title
Interim County Administrator
E.

Approval of Construction Methodology and Release of RFQ/RFP for the Fred C. Harman III Law Enforcement Complex Construction Management

This item discusses the advantages of a CM/GC construction management approach and requests approval to release an RFQ/RFP for construction management services for the proposed Fred C. Harman III Law Enforcement Complex at Harman Park.
Presentor
Gregory J. Schulte
Presentor's Title
Interim County Administrator
F.

Selection of Bank Trustee for Detention Center Financing

Archuleta County needs to select a bank to serve as trustee for the financing in the event Certificate of Participation financing is used for construction of the Fred C. Harman III Law Enforcement Complex.  An RFP was distributed and UMB Bank is recommended as the most competitive proposal.
Presentor
Gregory J. Schulte
Presentor's Title
Interim County Administrator
 

EXECUTIVE SESSION

Pursuant C.R.S. 24-6-402(4): The Board reserves the right to meet in executive session for any purposes allowed and announced prior to voting to enter into executive session.
 
A.

Executive Session

Pursuant to C.R.S. Section 24-6-402(4)(b) for purposes of the Board receiving legal advice on specific legal questions.
Presentor
Todd Weaver and Todd Starr
Presentor's Title
County Attorney
 

PUBLIC COMMENTS FROM THE FLOOR

This is an opportunity during the session for the public to address the Commissioners on a subject not covered on the agenda. Please step up to the podium, STATE YOUR NAME AND ADDRESS FOR THE RECORD and keep your comments to 3 minutes (the Board is not required to discuss your comment or make a decision regarding your comment, under this section).
 

COMMISSIONER COMMENTS

 

ADJOURNMENT OF THE REGULAR BOCC MEETING

All meetings to be held in the Archuleta County Administration Offices
398 Lewis Street, unless otherwise stated.

All Regular and Special BoCC Meetings are recorded.