Recording Responsibilities of the County Clerk & RecorderIt is the job of the county clerk and recorder to make sure all documents are recorded, given a reception number, indexed under grantor / grantee indices, and maintained and to provide access for all:
- Federal tax liens
- Military discharges
- Real estate documents, including any submitted documents relating to real estate transactions
- Uniformed commercial code fixture filings
Historic documents for research and archival purposes date back to 1885. Images and recording searchable on the internet begin in April, 1988. In office, computer (grantor / grantee) search is available from 1985, but supporting images begin in April, 1988.
- C.R.S. 30-1-116(1) requires the fees to be paid in advance to the county clerk and recorder before a document may be accepted for recording.
- If no documentary fee is declared when we receive the document, your document could be returned for that reason. The law requires you to declare what was paid at the time of recording. If no money exchanged hands, or if it was less than $500, you need to state that on the face of the deed or a cover letter. If you don’t, the document will be returned for declaration.
- DD 214 recordings are tagged in the recording system as confidential. To protect that confidentiality, due to content, the image is not visible to the public when searching.
- We do not provide forms. You may purchase most forms at the local office supply.
- We do not provide legal advice. We suggest you contact an attorney or local title company before recording a document that affects title to property before recording if you have any questions.